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The Complaints Commissioner recommends that we have an Internal Complaints Procedure
The Department strives to satisfy the needs of its customers. But we realise that sometimes we make mistakes and that sometimes people are not happy with what we have done.
Our policy for handling complaints is set out below.
What do we mean by a complaint?
We define a complaint as "an expression of dissatisfaction, however made, about the standard of service, actions or lack of action by the Department or its staff affecting a member or members of the public".
How we handle complaints
In the first instance, your complaint will be handled by the Deputy Director of the Department. We will try to resolve your complaint as soon as we receive it. If the matter cannot be resolved immediately, we will write to acknowledge receipt of your complaint within five working days of it being lodged.
We will send a full written response to your complaint within 7 working days of its being lodged. This could be our final response to your complaint or a progress report of how we are investigating your concerns.
Where we have provided you with a progress report, we will continue to provide you with further reports, until your complaint has been dealt with.
Putting Things Right
If your complaint is found to be justified, we will write to apologise to the people concerned, and if necessary, the matter will be reported to the Chief Officer of the Department to consider remedial action.
We will investigate anonymous complaints in the same way outlined above and seek to put things right if the complaint is found to be justified. However, if an anonymous complaint involves alleged misconduct by a member of staff which, if proven, would be grounds for disciplinary action, then the appropriate officer responsible for disciplinary matters will investigate the complaint.
Last Updated: 2008-06-20